Knowledge Base

There will be a charge of $.15 per page for standard one-sided legal or letter size copies and $.20 for each two-sided copy. If special equipment or paper is required, the City shall charge the estimated actual cost of making the copies. If the request is for certified copies, there will be a charge of $1 per copy. In addition to the actual cost of materials and supplies, a special service charge will be assessed for providing information when the nature or volume of the records requested requires extensive clerical or supervisory assistance by City personnel. For the purposes of this rule, “extensive” means thatitwill take more than 15 minutes to locate, review for confidential or exempt information, copy and re-file the requested material. The special service charge will be computed to the nearest quarter of an hour exceeding 15 minutes based on the current rate of pay of the person who performed the service and the cost of benefits provided to the employee, and will be assessed when appropriate regardless of the number of individual copies made.

All costs shall be paid in advance prior to making copies or allowing inspection. If the advance payment differs from the amount determined after the actual copies or inspection charges are determined, any overcharge shall be refunded and any amount still owed by the requestor must be paid before the records may be inspected or copied.

The City may also charge for the costs of mailing the requested records including the cost of the envelope and the postal service charge.

If the request is for digital files, the City Clerk shall charge in advance for the actual cost of researching and producing the copy, if applicable. This includes any applicable special service charges and the costs of any electronic storage media type devices such as CDs, flash drives, etc.. used to store information requested.